Dashboard

The dashboard is your central hub in Graystack:One. After logging in, you will be taken directly to the dashboard, which provides you with an overview of articles and features to note.

Title bar

The title bar is located at the top of the application and provides quick access to important features.

Global search

The global search is located on the right side of the title bar:

• Click in the search field or use the keyboard shortcut ⌘+K (Mac) or Ctrl+K (Windows/Linux).

• Search for articles, orders, suppliers, and other items

• The search covers all relevant areas of the application

Notifications

To the right of the search field is the notification icon (bell symbol):

• Click on the icon to view your notifications

• A badge shows the number of unread notifications

• Receive notifications about various events, such as:

  • Expiring items

  • Critical stock levels

  • Incoming orders

  • New messages

• You can configure the events you want to be notified about in your user settings. The following is enabled by default for new users:

  • Receive new messages via the Messaging Center

  • You have been mentioned in a comment

  • A signature from you is required

User menu

You can open the user menu by clicking on your profile picture on the right side of the title bar:

Profile

• Username - Displays your username

• Click on it to open your profile settings

Theme settings

The user menu offers three theme options:

• Enable light theme (☀️) - Light design for daylight

• Enable dark theme (🌙) - Dark design for reduced eye strain

• System (💻) - Follows the system settings of your operating system

Additional options

• Supplier Panel - Access the supplier panel (if available to you)

• 2-Factor Authentication - Set up two-factor authentication for increased security

• Logout - Log out of the application

Language selection

To the right of the user menu, you will find the language selection:

• The currently selected language is displayed as a flag

• Click on it to switch between available languages (German, English)

Sidebar navigation

The sidebar on the left provides access to all main areas of the application:

Logo and controls

• Graystack:One logo - Click on it to return to the dashboard at any time

• Minimize sidebar - Minimize the sidebar to make more space in the main area (on mobile devices, the sidebar is minimized by default)

Main menu

Direct menu items

• Dashboard - Home page with overview (current)

• Orders - Order management (badge shows number of orders prepared)

• Items - Item management

• Suppliers - Supplier management

• Contacts - Supplier contact management

• Code Scanner - QR code scanner for mobile devices

Stock (warehouse)

• Warehouse - Management of available warehouses

• Stock movements - Track stock movements

• Inventory - Inventory area

• Unprinted labels - Manage unprinted labels (e.g., after booking with a mobile device)

Messages

• Messages - Internal messages between team members

• Support tickets - Manage your own support requests to Graystack IT

Master data

• Tags - Manage categories

• Units - Manage item units

• Label printers - Manage label printers

• Scanning devices - Manage devices that can be used to scan QR codes

Dashboard content

Welcome area

Statistics cards

Three info cards provide a quick overview:

Prepared orders

• Shows the number of prepared orders (not yet shipped)

• Additional information: Date and supplier of the last order

• Clickable for direct jump to the prepared orders

Shipped orders

• Shows the number of shipped orders

• Additional information: Number of orders already received (at least one item already booked)

• Clickable for direct jump to shipped orders

Unread messages

• Shows the number of unread messages

• Clickable for direct jump to the message overview

Expiring stock items

This area shows a table with items that are about to expire. By default, all items that expire in the next 30 days are displayed. This can be changed using the filters:

Columns:

• Quantity - Current quantity in stock (red if all available items are expiring)

• Ordered - Quantity already ordered (green if a new order has already been placed)

Functions:

• Comments - You can use the comment function to leave publicly accessible comments on this item. A badge displays the number of comments already left.

Critical stock items

This area displays items that:

• Are below the minimum stock level (red) or have just reached it (yellow)

Tips for use

• Dashboard as a starting point - Use the dashboard daily to get a quick overview

• Check notifications - Check the notification icon regularly

• Expiring items - Keep an eye on the "Expiring Stock Items" table

• Critical stock levels - Take immediate action when stock levels reach critical levels

• Customize theme - Choose the theme that is most comfortable for your work environment